Shading the the Background Color of a Section in Crystal

I have done this in one or two of the SalesLogix Crystal reports I worked on in previous posts to help separate out records.  I recently had a client ask me how to do this and when I looked back through the posts I discovered that the information is buried deep in one of the many blogs I have written.  So the easy way to shade every other row in a report is as follows.

For this task I use the RecordNumber function that comes with Crystal.  This function basically returns the record number in the order it is displayed in your report.  I want to shade every other record so I will use a formula to identify odd number records.  This is the formula I came up with:

if right(Cstr(RecordNumber),4) in [“1.00″,”3.00″,”5.00″,”7.00″,”9.00”] then crSilver

else crWhite

In this formula I convert the RecordNumber function from a float to a string.  I then take the forth number from the right side of the value, and see if it is in an Array of odd numbers formated as string for the comparison.  If the number does match then color Silver will be given to the back ground.  If not the color white.

This formula is added through the Section Expert in the details section of my report.  Remember that you can easily open the Section Expert by right clicking in the section you want to apply the formula to and selecting the “Section Expert” value from the list that appears.  When the expert opens you will see two tabs on the right side of the screen (“Common” and “Color”).  The “Color” provides you a place to add the formula. 

Quick and easy. 

Remember to get all of our Free SalesLogix Reports here…

Thanks for reading my blog. Until next time – Be well! Do good things! Most of all  – Keep SmilingSmile


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